01 / Sourcing mandate

Buyer-side sourcing for luxury cars in Ukraine.

One written brief, a side-by-side specification matrix, a logged seller response trail, and an independent inspection before any money moves.

We are a concierge and sourcing service. We do not sell vehicles and we are not a licensed dealership.

Kyiv hub / Coverage across Ukraine / Fees quoted in writing before work starts

Mandate terms

Four terms that hold for every sourcing mandate

The brief, the comparison matrix, the seller response log and the inspection report are the deliverables. These four terms set the boundary for producing them.

Fees are quoted in writing before any work starts. The client file keeps every candidate, including those that failed inspection, with the reason recorded.

See the full mandate process

02 / Scope and boundaries

A sourcing mandate, not a dealership.

A mandate is a written working agreement. We locate domestic luxury vehicles, compare specifications, coordinate with sellers and commission an independent technical inspection on your behalf. We do not sell vehicles and we are not a licensed dealership.

Inside a mandate

  • Sourcing across verified Ukrainian listings and private seller networks.
  • A written brief with target specification, budget range and city.
  • A side-by-side comparison matrix with mileage and equipment deltas.
  • Seller coordination: contact log, responses, and negotiating position.
  • Third-party inspection, ordered by us but paid flat and independent of outcome.
  • The inspection report is yours to keep, along with reasons for any rejected candidate.

Outside a mandate

  • We do not own, hold or resell any vehicle on this site.
  • We do not price the car. The seller sets the asking price.
  • We do not perform the inspection ourselves.
  • We do not advise on financing, insurance or customs valuation.
  • We do not take the title or register the vehicle in your name.
  • We do not guarantee an outcome, only a documented process and recorded reasons.

Fees are quoted in writing before work starts, and a candidate that fails a check stays in your file with the reason recorded. Read coverage and fees, or send a sourcing brief.

04 / Verification ledger

Four checks, logged with dates and inspector initials.

Each candidate car moves through the same four steps. Rows stay in your file when a car fails, with the reason recorded beside it.

  1. 01

    Brief locked

    Trim, year range, mileage ceiling and non-negotiables written down before any seller is contacted.

    Passed Initials A.M.
  2. 02

    Seller contact log

    Every reply, asking price and service history claim recorded, including the sellers who never answer.

    Passed Initials L.K.
  3. 03

    Independent inspection

    Third-party inspector on a ramp: underbody, paint depth, diagnostics, and a flat fee that does not move with the result.

    Booked Inspector O.K.
  4. 04

    Registry and history check

    Ownership chain, lien status and odometer consistency compared against the seller's own paperwork.

    Attention Initials R.S.

04 / Spec comparison matrix

Three candidates, one written brief, the same checklist.

Each column is a vehicle sourced against the same specification brief. The tags record what the inspection file and the seller documents actually show. A candidate that fails a check stays in the client file with the reason recorded.

Specification comparison matrix for three candidate vehicles
Criterion Candidate A2021 BMW 530d xDrive, Kyiv Candidate B2020 Mercedes-Benz E 220 d, Odesa Candidate C2022 Audi A6 45 TFSI quattro, Lviv
Mileage against brief cap Pass78 400 km, 9 600 km under cap Attention112 900 km, above cap Pass41 200 km, single owner
Service history continuity PassFull stamps to 2025 WarnGap between 2022 and 2023 PassDigital log, verified
Paint and body readings WarnRear left panel resprayed AttentionTwo panels above 220 microns PassFactory readings, all panels
Seller responsiveness PassReply in 6 hours, documents sent AttentionNo reply in 9 days WarnReply in 14 hours, partial documents
Independent inspection status WarnBooked, report pending AttentionNot booked, seller declined slot PassComplete, inspector ID in report

Sources for every cell: independent inspection report, seller documentation, registry extract. Redacted excerpts sit in the inspection evidence section.

Start a brief

04 / Inspection evidence

Redacted excerpts, stamped by an inspector we do not employ

Every shortlisted car goes to a third-party inspector paid a flat fee whatever the result. The report belongs to you. Failed checks stay in the client file with the reason recorded, so open an excerpt and read how one is written.

EX-2291 2019 Range Rover Velar, 96,400 km Passed
Inspector
INS-014, independent contractor
Reported
7 November 2024, Kyiv hub
Finding
Front wishbone bushes show surface cracking, within tolerance. Owner and plate lines redacted.
EX-2314 2021 Audi Q7, 71,650 km Notes
Inspector
INS-009, independent contractor
Reported
19 December 2024, Lviv hub
Finding
Paint depth on the rear right quarter reads 210 microns against 120 elsewhere. Refinish history flagged; mechanical condition unaffected.
EX-2320 2020 BMW X5, 138,200 km Not approved
Inspector
INS-021, independent contractor
Reported
4 February 2025, Dnipro hub
Finding
Oil weep at the turbo feed line. Candidate withdrawn from the shortlist; the reason stays on file for the next brief.

06 / Concierge timeline

From signed brief to keys in Kyiv

Every stage closes with a document you keep: the signed brief, the seller response log, the independent inspection report, and the transfer record. Candidates that fail a check stay in your file with the reason recorded.

  1. 01

    Brief signed

    Budget range, target specification and city hub confirmed in writing before any search begins.

    Passed
  2. 02

    Seller coordination

    We contact private owners and importers, log each reply, and score responsiveness in the comparison matrix.

    Passed
  3. 03

    Independent inspection

    A third-party inspector, not employed by us and paid a flat fee regardless of outcome, checks the shortlisted car.

    Active
  4. 04

    Negotiation and terms

    Price, service history and paperwork gaps are put in writing; you approve or decline each point.

    Queued
  5. 05

    Delivery and handover

    Registration, transport within Ukraine and the final document pack are handed to you in one folder.

    Queued
Concierge reviewing a vehicle file at a Kyiv office desk
Stage 03 in progress: inspection booked, seller response log open, inspector initials and date recorded on the file.

Fees are quoted in writing before work begins, and we do not sell vehicles directly. Start a brief

07 / Closing

Start with a written brief, not a shortlist

Name the make, model, year, budget range and the city where the car must be inspected. You then receive a specification comparison, a logged trail of seller responses, and a third-party inspection report before any money changes hands.

Start a brief Read coverage and fees

pixelorradesign.com is a buyer-side concierge and sourcing service. We do not sell vehicles directly and we are not a licensed dealership. Inspectors are independent contractors paid a flat fee regardless of the outcome, and fees are quoted in writing before work begins.